OPPORTUNITES D'EMPLOIS

PA to ME Sales & Distribution 

Département / Service:

Reference Id:

BZ0006/2024

Secteur :

Durée du Contrat:

TEMPS PLEIN

Localisation:

Kinshasa

Date de Clôture:

26/01/2024

Aperçu

Contexte

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Description du poste


Key accountabilities

 

Administrative work

·         Arrange travel : Business Itinerary, ticket, transfer and protocol, Hotel and visas for ME Sales & Distribution

·         Manage incoming and Outgoing Correspondence

·         Ensuring adequate filling system and accurate database

·         Prepare internal and external correspondence (memos, letter,…) to Stakeholders and suppliers

·         Screens phone calls and visitors

·         Ensure ordering stationery and Manage Vehicles request

·         Uses extensive experience to deliver duties in a positive manner under tight deadlines whilst building solid relationships with cross-functional partners and administrators across Group / Local Markets (including PAs to SLT)

·         Demonstrates extensive diary and calendar management, identifying and delivering the best course of action, in a timely and professional manner through applying experience.

·         Ensures full preparation for all meetings, including agenda preparation, pre read and follow-up actions for allocated members of Sales & Distribution.

·         Requires a good understanding of practices and procedures, including, but not limited to, travel arrangements, system approvals, expenses, purchasing orders and tracking annual spend and owns these activities for the team.

·         Leads coordination of team events, forums and conferences, arranging any necessary travel /accommodation / catering requirements as needed by team members and / or delegates

·         Has sound and comprehensive communication and diplomacy skills in order to exchange complex/confidential information and convey objectives and outputs to stakeholders in a clear way;

·         Acts as professional point of contact on behalf of ME Sales & Distribution to internal and external visitors.

·         May act as systems/tools expert.

·         Provides informal guidance and support to new team members when required.

 

Stakeholder Management

·         Welcome all the visitors of ME Sales & Distribution and ensure their protocol and hotel and visa is taken care off

·         Ensure that the entire team Sales & Distribution is taken good care of.

·         Coordinate the team together and ensure a fun culture is created in the organization

·         Follow-up up on the entire request related to Sales & Distribution team and give support in term of administrative task.

 

Recruitment management

·         Give support on interview booking for Sales & Distribution team and organize test with training team and resourcing team of Vodacom

·         Work closely with HRBP for any matter regarding Sales & Distribution employee activity.

 

Project Coordinator

·         Coordinate and arrange external and internal events across markets and with external partners

·         Ad hoc project work when required (Eg, active part of Spirit ambassador movement)

·         Facilitate collaboration and mutual support in the Sales & Distribution department.

Qualifications

Core competencies, knowledge and experience

·         Excellent Oral and written communication

·         Excellent Microsoft Office skills

·         Strong sense of Discretion and confidentiality

·         Flexible towards work requirements

·         Excellent in Planning and organization of events

·         Proactive with an ability to demonstrate initiative

·         Extensive problem-solving capability

·         Excellent organizational and time management skill

·         Customer and action oriented

·         Bilingual- English and French

·         Resilience

·         Positive & Can-do attitude, resilient with the ability to remain calm when under pressure.

·         Multi task and ability to handle complexity

·         Problem solving and decision making

 

Sound interpersonal skills

Attention to details

Ability to handle diversity and environment changes

Project coordination qualifications and skills.

Operating environment Analytical skills.

 

Must have technical / professional qualifications

 

Excellent oral and written communication in English and French

Must be available to work after working hours

Diploma Bac+3 or equivalent

Project coordination and management training

Financial Services training and basic understanding (accounting, audit, corporate governance

 

Pour postuler, nous vous invitons à remplir le formulaire en cliquant sur le bouton POSTULEZ ci-dessous et en joignant votre CV avec trois personnes de référence à l’adresse email [email protected]

Seuls les candidats retenus seront informés et convoqués.

Les candidatures féminines sont encouragées

 Bonne chance